Contact the City Civic Section, City Office Terai bureau Tel 58-5113 for inquires
Reception desks at the three office bureaus:
1st floor Neagari Information Center
1st floor Terai Information Center
1st floor Tatsunokuchi Information Center
Opening Times
The reception desk for status registration, residency and Inkan registration are open at the following times:
Monday – Friday 8:30 a.m. till 5:15 p.m.
Registration for births, marriage, deaths and permits for cremation can be issued on Saturdays, Sundays and on Bank Holidays. Please go to the out of hours duty room situated at each City office bureau.
Status registration/ Family registration
Status registration (family registration) is the declaration of births, deaths and declaration of your dependants such as wife, husband or children. The place at which the status declaration is made is called the Honseki-chi, the legal domicile. Records are dependant on the declarations you make so please inform us as soon as changes in status occur. Inkan is the recognized registered name stamp/seal used in formal Japanese documentation. It is sometimes also known as a Hanko.
Type of declaration |
When to declare |
Where to declare |
Declarer |
Things required to declare |
Births |
14 days within date of birth |
Fathers/Mothers Honseki-chi
Place of child’s birth |
1) Father or mother
2) Guardian
3) Doctor or midwife |
- Birth certificate
- Inkan
- Mother’s health check booklet
- Health Insurance document
* Proof from the doctor or midwife for the Birth certificate is needed
* For names please use Japanese, Katakana, Hiragana or Kanji |
Death declaration |
Within 7 days from the time death is known |
Honseki-chi of the deceased
Place of residence of the declarer
Place of death |
Family of the deceased
Co-inhabiting persons
Landlord |
Death certificate
Inkan of the declarer
For the death certificates the doctors proof is required for cremation certificates to be issued |
Marriage declaration |
The legality of the marriage is from day of declaration |
Honseki-chi of either spouse
Any other location |
Either Spouse |
- 1 completed marriage form
- Inkan, maiden name inkan
- Required documents :
*If marriage is declared other than in the Honseki-chi; copy or abstract of one’s family register.
*The form needs to be to be approved by 2 persons over the age of 20
*For marriages where either party is under 20 years old, approval from parents is necessary |
Divorce declaration |
The legality of the divorce is from day of declaration |
Honseki-chi of either spouse
Current address of either spouse |
Either spouse |
- 1 completed divorce form
- Inkan, married name inkan
- Required documents :
* If divorce is declared other than in the Honseki-chi; copy or abstract of one’s family register.
* The form needs to be approved by 2 persons over the age of 20
* For marriages where either party is under 20 years old, approval from parents is necessary |
Change of Honseki-Chi |
The legality of the change of Honseki-chi is from day of declaration |
- Honseki-chi
- Desired Honseki-chi
- Address of declarer
|
Both head of the household and spouse.
(In cases of divorce or death, only one spouse is required) |
Change of Honseki-chi form
Inkan, inkan both spouses
Required documents:
* Copy of the family register(for change within the city this is not required) |
For identification purposes declarer must provide proof i.e. driving license or passport etc
Other registrations like adoption and un-adoption are also obtainable
Address registration
Moving into a city, moving out of a city and changing address within the city needs to be declared. This is the basis for various proofs of residency so please declare as soon as changes in address occur.
Type of declaration |
When to declare |
Where to declare |
Declarer |
Main things required to declare |
Address transfer (Moving into a new city declaration) |
14 days from within moving in |
Information center
(at each city office bureau) |
Oneself or head of family |
Change of address certificate |
Inkan |
National health Insurance certificate (all members living with the applicant) |
Nursing care insurance certificate (for those who are eligible) |
Elderly care certificate (for those who are eligible) |
Child benefit certificate (for those who are eligible) |
Address transfer (Moving out of a city declaration) |
Prior to moving out |
Inkan |
National health Insurance certificate (applicant) |
Inkan registration certificate |
Elderly care certificate (for those who are eligible) |
Nursing care insurance certificate (for those who are eligible) |
Child benefit certificate (for those who are eligible) |
Address transfers (moving within the city) |
Within 14 days of moving |
Inkan |
National health Insurance certificate (applicant) |
Elderly care certificate (for those who are eligible) |
Nursing care insurance certificate (for those who are eligible) |
Child benefit certificate (for those who are eligible) |
Change of head of household declaration |
14 days within time of change |
Inkan |
National health Insurance certificate (applicant) |
For identification purposes declarer must provide proof i.e. driving license or passport etc
|
info@city.nomi.lg.jp
